Lead capture & follow-up
Inbound leads land in one place, get auto-assigned, and get nudged on a cadence so nothing goes cold.
Industry
Custom apps for real estate & property management.
We build custom lead-tracking, transaction coordination, and tenant or owner portal apps for real estate brokerages and small property management companies — designed for the real flow from first inquiry to closed deal or rent collected.
Why this hurts
What we see across real estate & property management
Most brokerages and property managers run on a stack that almost works: a CRM nobody trusts, a spreadsheet for transactions, an email folder for tenant requests, and a separate tool for owner statements. Leads slip through, transaction deadlines get missed, and tenants phone the office for things they should be able to do themselves. The big real-estate platforms solve some of it but force everyone into their workflow and charge per seat for staff who barely log in.
Common workflows
The patterns we build for
Transaction & deal tracking
A single record per deal with conditions, dates, documents, and an at-a-glance status the whole office can see.
Tenant & owner portals
Tenants submit maintenance requests, pay rent, and see their lease info. Owners see statements and unit status without an email.
Maintenance request workflow
Requests routed to the right tech or vendor, with status, photos, and a clean audit trail.
Broker & owner dashboards
Pipeline, deals at risk, occupancy, arrears, upcoming renewals — on one screen.
Generic tools
What firms in this space tend to outgrow
- Generic CRMs that don't model deals or properties cleanly
- Spreadsheet transaction trackers
- Property management platforms the team only half-uses
- Email-based maintenance request systems
- Per-seat tools that punish hiring new agents or admins
What we'd build
Project shapes we'd take on for real firms
- Lead tracker + transaction coordinator for a small brokerage
- Tenant portal with maintenance requests and online rent payments
- Owner portal with statements and unit status
- Maintenance dispatch workflow with vendor tracking
- Broker dashboard with pipeline, deals at risk, and agent activity
FAQ
Common questions from real firms
We use a big property management platform already. Why replace it?
Often you shouldn't, if it fits. But many small to mid-size operators find those platforms either too much or oddly missing the one workflow that actually slows them down. A focused custom app can supplement or replace, depending on where the friction lives.
Can it handle rent collection and payments?
Yes, through Stripe or a similar Canadian payments provider — rent, deposits, one-off charges, and refunds all in one place with a clean audit trail.
What about tenant or client data security?
Designed for it: secure logins, role-based access, audit logs, encrypted-at-rest data, and Canadian data residency where appropriate.
Working at a real firm with a workflow that doesn't fit your tools?
Tell us what's slowing you down. We'll give you a straight answer about whether a custom app makes sense, and roughly what it would take.