QuickBooks replacement for a service business
A custom app handling invoicing, expenses, accounts payable, and monthly reports, built around the real chart of accounts and shipped before the next renewal date.
Accounting & Bookkeeping Apps
Custom accounting and bookkeeping apps, built around your real books.
QuickBooks, Xero, FreshBooks, they all almost fit, and the workarounds quietly cost hours every month plus a recurring bill that never goes down. We build custom accounting and bookkeeping apps designed to replace those recurring subscriptions with software shaped around how your business actually keeps its books, and that you own outright.
Who this is for
- Businesses paying monthly for accounting software they've outgrown or never fully used
- Owners whose bookkeeper exports data to spreadsheets every month to get a useful report
- Service businesses, trades, and consultancies with a chart of accounts that doesn't match off-the-shelf templates
- Companies that want to own their financial data and stop renting it
Problems we typically solve
- Monthly subscription bills that climb every year, per user, per feature, per add-on
- Reports that need a CSV export and a spreadsheet to be useful
- A chart of accounts that has to be bent to fit a generic template
- Invoices, expenses, and project costs living in separate tools that don't talk
- Lock-in: your financial history sitting inside someone else's database
Example use cases
A few of the kinds of projects this service typically covers. Yours will look different, these are conceptual, to give a sense of scope.
Project-based bookkeeping for a consultancy
Time, expenses, and invoices tied to each project, with margin reporting per client, the kind of view off-the-shelf tools won't show without a spreadsheet.
Multi-entity bookkeeping for a small group
Several related businesses kept on one app with separate books and consolidated reporting, without paying per seat per entity.
Bookkeeper-friendly admin app
A clean back-office app your bookkeeper actually likes using, with audit trail, attachments on every transaction, and exports to whatever their year-end software expects.
What's included
- Discovery with you and your bookkeeper to map the real chart of accounts and workflow
- Invoicing, expenses, accounts, and transactions tailored to your books
- Custom reports: P&L, balance sheet, A/R, A/P, plus the ones your business actually looks at
- Multi-user access with role-based permissions (owner, staff, bookkeeper, accountant)
- Attachments on transactions and a proper audit trail
- Exports for year-end accounting software and tax filing
- You own the code, the database, and the data, no monthly seat fees
How an accounting app project runs
- 1
Discovery
A short conversation about what you're trying to fix, who will use the app, and what the current workflow looks like.
- 2
Plan
We map the screens, data, and main features for the first version of the app, and agree on what's in scope and what's not.
- 3
Build
We build using a fast, modern workflow with human review and testing at each step.
- 4
Review
You try the app with real data. We refine layout, wording, forms, and flow until it feels right.
- 5
Launch & improve
We help you launch, then improve based on how the app is actually being used.
Frequently asked questions
Tell us what you want to fix, build, or improve.
A short conversation goes a long way. Share what's slowing you down, we'll suggest a practical first step.